Moving an office is no small task. It takes planning, coordination, and a lot of heavy lifting. Whether you’re relocating across town or to a new city, finding the right commercial moving company can make all the difference. Let’s look at how to find the best office movers for your next business move.
Why Hire a Professional Commercial Moving Company
Moving an office isn’t like moving a home. You have expensive equipment, important files, and complex furniture that needs special care. A good commercial moving company knows how to handle all this stuff without breaking anything.
Professional movers save you time and money in the long run. Think about it – if your team tries to move everything themselves, that’s days of lost work time. Plus, the risk of injuries or damaged items goes way up. Commercial movers have the tools, trucks, and training to get everything from point A to point B safely.
Finding the Right Office Movers for Your Business
Not all movers are created equal. When you’re looking for office movers, you need to find a team that specializes in commercial relocation. A reputable commercial moving company will have references from other businesses they’ve helped relocate. Here’s what to look for:
- Experience with businesses similar to yours
- Good reviews from other companies
- Proper insurance and licenses
- Clear pricing with no hidden fees
- Ability to work within your timeline
Don’t just go with the first commercial moving company you find. Get quotes from at least three different movers before making a choice.
Evaluating Commercial Moving Services and Costs
Commercial moving services can vary widely. Some companies just handle the basic moving, while others offer full-service packages including packing, unpacking, and even setting up your new space.
Ask each commercial moving company for a detailed list of what’s included. The cheapest quote might not include services you’ll need, making it more expensive in the end. A good commercial moving company will come to your office for an in-person assessment before giving you a final price. This helps avoid surprise costs on moving day.
Planning Your Office Relocation with Moving Experts
Once you’ve chosen your mover, it’s time to make a plan. Moving experts from your selected commercial moving company can help you create a timeline that minimizes disruption to your business. Start planning at least 3-6 months before your move date.
Make sure to communicate the plan with your staff. Everyone should know what to pack, what to label, and when everything is happening. Your moving company should assign a coordinator to answer questions and keep things on track. This person becomes your go-to contact throughout the relocation process.
What to Expect During Your Commercial Move
On moving day, the commercial movers will arrive with their equipment and team. They’ll protect your old and new spaces by covering floors and doorways. Then they’ll start loading items according to your plan.
A good moving company works quickly but carefully. They should have systems for tracking boxes and furniture so nothing gets lost. Many commercial moving services now offer real-time updates so you can see how things are progressing throughout the day.
Next Steps After Your Professional Office Relocation
Once everything is in your new space, the work isn’t quite done. Your movers should help position furniture and equipment according to your floor plan. They should also remove all packing materials and protective coverings.
Take time to inspect everything before the movers leave. Note any damages or missing items right away. A quality commercial mover will work with you to resolve any issues quickly. After that, you can focus on getting your team settled and back to business as usual.
FAQ
How far in advance should I book a commercial moving company?
For office moves, try to book 2-3 months ahead. Good commercial movers get booked quickly, especially during busy seasons (summer and end of month). Larger offices may need to secure their moving date even earlier to ensure availability.
What items won't commercial movers transport?
Most commercial movers won’t transport hazardous materials, perishables, or extremely valuable items like cash or financial documents. They also typically ask that personal electronics and plants be moved by employees. Ask your mover for their specific restrictions.
How can I reduce the cost of my office move?
Have employees pack their own desks and personal items. Purge unnecessary files and furniture before moving day. Schedule your move during off-peak times (mid-month, winter months) when rates may be lower. Also, book early to avoid rush fees.
